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QuorumFileAug 23, 20263 min readQuorumFile prints a housing authority's whole HOTMA adoption record, unless one of five checks stops it
A public housing agency that adopts a policy the wrong way gets to adopt it twice. The board meets, the resolution passes, and then somebody asks when the notice was published. If the answer is fewer than 45 days before the hearing, 24 CFR 903.17(b) was not satisfied and the sequence starts again, with a new notice, a new hearing and a new meeting.
QuorumFile exists for that sequence. Enter a HUD participant code and it returns a free Decision Sheet listing every HOTMA election the agency has to record, each with the paragraph of the Code of Federal Regulations it rests on. Pay once and it generates the redlined chapter plus the record around it: the public notice, the Resident Advisory Board consultation memo, the hearing script, the board resolution, the adoption memo, and a one page election record showing every choice made and its authority. The dates in those documents are counted back from the hearing date and are the ones the rule requires.
The generator's most useful behaviour is stopping
The pack generator reads the elections out of the same file the free Decision Sheet reads, so a citation cannot say one thing in the free artifact and another in the paid chapter. Before it writes anything it runs five checks, and any one of them ends the run with an error instead of a document.
| Check | What the intake did not settle | What would have printed instead |
|---|---|---|
| Exemption | the agency reported MTW or FRS-only status | a board resolution reciting a 1 January 2027 deadline the agency is not under |
| Which documents | program type is not Combined, Low-Rent or Section 8 | a missing chapter, or a chapter for a program the agency does not run |
| Every election decided | one or more elections left unmade | a chapter with an unmade election in it |
| Every figure supplied | an option needing a threshold, a percentage or a number of days | a policy with a blank where the number goes |
| The 45-day window | a hearing date less than 45 days away | a public notice that is non-compliant on its face |
The exemption check is the one that cost the most to build
HUD Notice PIH 2026-15 exempts two populations from these requirements: agencies in the Moving to Work demonstration, and agencies that file exclusively through HUD's Family Reporting Software. Neither population can be looked up. HUD's Moving to Work layer returns 41 codes last updated in 2018, which is the original cohort and none of the expansions, and HUD publishes no Family Reporting Software roster at all.
So QuorumFile never tells an agency the deadline applies to it. It states the exemption in the sentence that states the date, and when an intake reports exempt status the generator refuses outright and asks a person to write a review file saying whether the exemption holds and what should be delivered instead. Nothing auto-drafts and nothing auto-sends in that state.
The 45-day check is blunter. It names the date the notice was due for the hearing you gave it, says that date has passed, and tells you the earliest hearing date that works from today.
Free Decision Sheet on a participant code. The pack is a flat $99 for one policy document, $199 for an agency that has both an ACOP and an HCV Administrative Plan.
See the elections and the citations behind them: https://quorumfile.thecompound.tech/hn?utm_campaign=compound
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